The "steering meeting" is a weekly meeting dedicated to planning and high-level discussion. The meeting operates on a repeating schedule:
- Week 1: Planning
- Week 2: Technical or non-technical discussion
- Week 3: Technical or non-technical discussion
- Week 4: Non-technical discussion
The first meeting of the 4-week cycle is used for planning. The primary purpose of this meeting is to select the topics for the next three meetings. The topics are selected from a set of topic proposals, which must be uploaded and available for perusal before the meeting starts. The planning meeting is also an opportunity to check on the "overall balance" of our priorities.
The remaining meetings are used for design or general discussion. Weeks 2 and 3 can be used for technical or non-technical discussion; it is also possible to use both weeks to discuss the same topic, if that topic is complex. Week 4 is reserved for non-technical topics, so as to ensure that we are keeping an eye on the overall health and functioning of the team.